Purchase Invoice

General

When registering Purchase Invoices in 3PL automatically a check can be made if the correct amounts are charged.

DataModel TMS Purchase Invoice:

Functionality

Tabs

The invoice page consists of a number of tabs. Depending on the personalization-settings not all tabs will be shown automatically to each user/role.

Name	Description
General	Among other things, Vendor, Vendor Invoice number, Date, Amount and Status.
Lines	The lines with costs charged by a vendor.
Registration Line	-
Invoice Details	Additional fields related to the purchase invoice.
Shipping and Payment	Additional fields related to the purchase invoice.
Foreign Trade	Only applicable if the purchase invoice is based on actual goods being purchased. The fields are not mandatory for purchase invoice on WMS-services and TMS-revenues. Values will be used when reporting to INTRASTAT.

Process

The processing of Purchase Invoices can be defined in 3 steps.

1. Start invoicing

By starting the page: Purchase Invoices and clicking on the action: New the page: Purchase Invoice will be opened. The fields marked in red must be filled.

2. Select costs

Click in the Tab: Lines on Action: Line > Functions > Get Costs Lines. The page: Get Cost Lines will be opened and shows lines with costs which have not been booked on previous purchase invoices from the vendor as stated in the Purchase invoice.

Click on the desired lines and change the select-value to Yes by pressing F7. Continue until all desired lines are selected.

5. Posting invoice

By clicking on the action: Post the purchase-invoice will be transfered into a Posted Purchase Invoice. Automatically financial transactions will be raised. No longer will the Purchase Invoice be shown in the Purchase Invoice List but in the Posted Purchase Invoice list. Posted Purchase Invoices cannot be changed. The posting process can also be excecuted from the page: Purchase Invoice. Multiple Purchase invoices can be selected and posted in a single action.