Carriers

Carriers provide the transportation services you sell. Each carrier you purchase from must be registered with a carrier card.

If you need to register cost reservations on forwarding documents or record financial transactions for the carrier, you should register the carrier as a vendor as well. Another group of setup tasks for vendors is to record your agreements. Learn more at Setting Up Agreements.

To create a new carrier

1. Choose the icon that opens the Tell Me feature, and then choose the related link.

2. On the Carriers page, Choose the New action.

3. In the General FastTab register the Name and Address details of the Carrier, in the Vendor No. field, select the Vendor from the list.

4. In the Communication FastPane register you can regsiter the Phone No., E-mail and default Language in which you want to communicate with the Carrier.

5. In the Type FastTab, you can specify if the carrier operates as an Airline carrier, Ocean carrier, Road carrier or Rail carrier.

6. In the Forwarding FastTab you can specify Airfreight and Oceanfreight specific settings, such as the IATA Prefix and Standard Carrier Alpha Code (SCAC).

   The IATA Prefix code field is used to:

   • Create airwaybill numbers
   • IATA Cass Settlement

7. The Carrier is now registered, and the Carrier card is ready to use on forwarding documents.

Create Contact from Carrier

More information will follow soon.

Tarrif factors

Tarriff factors have been agreed upon within the transportation industry, or are mutual agreed between the freight forwarder and the carrier or customer. On a shipment, the Chargeable Weight field will be the filled with the Gross Weight or the Volumetric weight. The highest weight is charged.

Note

The Tarriff Factor can be setup on different entities: Contract (Detail Line/Line/Header), Carrier or Customer, Mode Of Transport and Forwarding Setup. The tariff factor is determined in the sequence of the above-mentioned entities. The system will use the tariff factor specified at the most specific level to calculate the chargeable weight. For example, if a tariff factor is set at the contract detail line level, it will take precedence over the tariff factor set at the carrier or customer level. Similarly, if a tariff factor is set at the mode of transport level, it will override the tariff factor set at the forwarding setup level.

Keep in mind that the highest weight between the gross weight and the volumetric weight will be charged as the chargeable weight. The system will automatically calculate the chargeable weight based on the specified tariff factor and the weight of the shipment.

Airline carriers

To magage airwaybill numbers

With the Airwaybill No.'s action on the Carrier card, you can register and manage the airwaybill stock. The airwaybill stock is a range of airwaybill numbers which has been allocated to the freight forwarder. By maintaining a stock of airwaybill numbers, the forwarding company can efficiently allocate and manage the available numbers for new shipments. This helps in avoiding duplicate or missing airwaybill numbers.

Note

Airwaybill numbers have the following structure:

• IATA Prefix: each airline has an unique IATA prefix.
• Serial number: unique 7-digit number.
• Check digit: a check digit ensuring the accuracy of the airwaybill number.

To create a new airwaybill number stock

1. Choose the Airwaybill no.'s action from the carrier card page.

2. On the Airwaybill No. Series List, you can now create a new line. Fill out the Starting No. and Ending No. field with the starting and ending Serial number of the range of airwaybill numbers provided by the carrier. Do not include the IATA prefix or check digit.

3. Specify the Order Type field when you want the range to be available for a specific Order type only.

4. Specify the Warning At No. Not Used and Warning Type fields if you want the system to give a warning when the stock is almost fully used.

5. You are now ready to generate the airwaybill number lines. Choose the Create Lines action.