Package Exchange Example 5: Settling the balance on outstanding packages

General

Periodically the balance on packages can be determinated. To settle the balance the following options apply:

• Return the outstanding packages by a transportorder.
• Collect the outstanding packages by a transportorder.
• Send a sales invoice/Sales Credit Memo and create a Package Journal line.

Return the outstanding packages

When we owe the address packages a transportorder can be made to return the outstanding packages to the address.

An example of the goods-line:

Note

• Apply the field: Manual Unit Conversion and fill the number of palletpositions in the field: Planningquantity(Euro Pallet).
• Plan and execute the order as a normal tranport order.
• By completing the normal package administration on this order/trip the balance will be settled.
• If no transportcharges are to be be applied on this order use a specific order-type and exclude the ordertype in the contract agreements.

Collect the outstanding packages

When the address owes us packages a transportorder can be made to collect the outstanding packages at the address.

An example of the goods-line:

Note

• Apply the field: Manual Unit Conversion and fill the number of palletpositions in the field: Planningquantity(Euro Pallet).
• Plan and execute the order as a normal tranport order.
• By completing the normal package administration on this order/trip the balance will be settled.
• If no transportcharges to be be applied on this order use a specific order-type and exclude the ordertype in the contract agreements.

Send a Sales Invoice/Sales Credit Memo to settle the balance

The following steps apply:

1. Create a Sales Invoice or Sales Credit Memo
   If the customer/address owes us packages: a Sales Invoice can be raised to settle the balance.
   If we owe a customer/address packages a Sales Credit Memo can be raised to settle the balance.

2. Adjust the package balance by:
   a. Open page: Package Ledger Entries
   b. Click on Action: Package Journal
   c. Click on Action: Calculate Packages
   d. Fill in the parameters and click on: OK
   

   

   e. The following journal line will be created.
   

   

   f. Change the values in the fields: Source No. on Balance and Address No. on Balance to: Yes.
   g. Post the journal line.
   h. Based on the journal line a Package Ledger Entry line will be generated automatically.