Table of Contents

Storage Index

Storag Index Chec

Storage Index Check

If you've configured your email address in the Storage Index setup, the system will automatically notify you when discrepancies are detected in your storage data. These alerts help you quickly identify and resolve potential issues with inventory tracking or storage calculations.

For complete details about this monitoring feature, please visit:

Split by Building Feature

Overview

The "Split by Building" feature allows you to separate storage cost calculations based on different buildings within your warehouse or facility. This functionality is available within the Agreement Detail Line.

Field Specification

  • Field Name: Split by Building
  • Type: Option
  • Options: " " (Blank), Yes
  • Location: Agreement Detail Line Table
  • Applicable to: Storage Cost line types only

Purpose

This feature gives you more granular control over storage cost calculations by allowing costs to be split and tracked separately for each building, rather than aggregating them together. This is particularly useful if your facility has multiple buildings with different cost structures or reporting requirements.

Behavior

  • When set to "Yes", the system creates separate invoice lines for storage costs per building
  • Can only be enabled on Agreement Detail Lines of type "StorageCost"
  • This feature only works with quantity calculations that use the Storage Index system
  • Cannot be modified if invoice periods already exist for the detail line

Validation Rules

  1. The field can only be set to "Yes" if:

    • The line type is "StorageCost"
    • No invoice periods exist for the detail line

  2. If invoice periods already exist, the system will prevent enabling this option and display an error message:

    "Cannot split by building when periods already exist. Please create a new detail line with the correct Valid From and Valid To Date."

Best Practices

  1. Configure this option before creating any invoice periods
  2. Create new detail lines if you need to change the building split configuration for existing agreements
  3. Use this feature when you need to:
    • Track storage costs separately per building
    • Generate separate invoice lines per building
    • Maintain building-specific cost analysis
  • Agreement Detail Line Table
  • Agreement Line Invoice Period Table
  • Storage Cost calculations
  • Invoice generation process

Technical Considerations

  • Impacts invoice line generation logic
  • Affects storage cost calculations
  • Influences agreement period handling

Example Use Case

Your warehouse facility has multiple buildings (A, B, and C) and you need to track storage costs separately for each building due to different operating costs or client requirements. By enabling "Split by Building", the system will generate separate invoice lines for storage costs incurred in each building, allowing for more detailed cost tracking and billing.

Storage Index Overview

The Storage Index is a comprehensive tracking system that captures daily inventory data across multiple dimensions of your warehouse operations:

  • Location
  • Customer
  • Batch
  • Day
  • Pallet/Handling Unit

This detailed record of your inventory status enables accurate monitoring and analysis of storage utilization over time.

Purpose and Calculation Methods

The Storage Index supports accurate and flexible storage charge calculations through several methods:

  • Maximum Level Calculation - Bills based on the highest inventory level during the period. Ideal when customers need to reserve warehouse space. Fully customizable to match your specific billing requirements.

  • Starting Balance Calculation - Determines charges based on inventory at the period start, plus subsequent changes. Perfect for transparent billing that accounts for inventory fluctuations. Adaptable to your business model.

  • Ending Balance Calculation - Calculates charges based on inventory levels at period end. Simple and straightforward for both you and your customers. Adjustable to suit your specific needs.

  • Average Inventory Calculation - Provides a balanced approach by charging based on average inventory levels throughout the period. Fair for customers with fluctuating inventory. Customizable to best reflect your storage utilization.

These flexible calculation methods allow you to align your billing practices with your business requirements and customer agreements.

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